“Style of Business Letter”
A business letter were critical to korespodensi business. Means a business letter
look like this because to create impressions on readers. A simple format
of a help deliver messages to readers. There are six format used for writing letters
business.
1. Full block style
Writing on full block style: business letter usually
located on flattened left as letter head, date, inside address, subject,
salutation, body of letter, complementary a close, signature or as a whole of
format letter being in a position flattened left.
Sample 1
Sample 2
2. Block Style
The format of a business letter most frequently used
is the block style. Applying this format all parts of a letter written
flattened left with spaces between lines single / of a sentence and spaced
duple inter-intercity alinea or paragraphs.
Sample 1
3. Semi-block style
Format shape on this letter on letter
head, date, complementary a close, and signature being in a position flattened
right. In the layout uneven right, but can say flattened middle. Other
parts on a letter as inside address, subject, salutation, body of letter, and
enclosure,Being flattened on the left.
Sample 1
Sample 2
4. This format Indented Style
On the first line at the beginning of each paragraph starts
with a few spaces from the left side, the distance is usually 1 cm spacing.On the
first line of every paragraph begins a few spaces from the left side. Usually 1
cm spacing distance from the left border.
Sample 1
Sample 2
5. Simplifed Style Format
Simple shapes (Simplified Style) is a form letter that is
almost similar to the shape Straight Full but only without any greeting and
closing greeting. Usually this letter goes to the people who were working at
the company. Sometimes the simple form of letter writing is very simple without
regard neatness and regularity.
Sample
6. Hanging Style Format
Hanging Style is the Format that leaning
more to the left. the form of this letter on letter head, date, complementary
close and signature are in the position of the Middle letters. The other part
on letters such as the inside address, salutation, body, subject of letter are
in the position of left-align. at the beginning of the paragraph, paragraphs
hanging is not spaced.
Sample 1
Sample 2
“Part of Business Letter”
An official letter is a letter that is often used in
official, organizational, institutional, or work. This letter is categorized as
the most commonly used in everyday life when dealing with certain institutions
or institutions. Part of the letter in the form of official business letter sections:
1. Letter
Head
The head of the letter is often called the Letterhead.
Located at the top of a letter. The function of the letter head is as a
self-identity for the relevant agency. Therefore, the head of the letter should
express the agency's identity clearly and completely, which includes:
a. Agency name,
b. Agency logo or logo
c. Address,
d. Postal code,
e. Phone number,
f. Fax or e-mail number.
2. Date
Line
The date of the letter serves to inform the recipient of
the letter when the letter was written. The date of the letter is located at
the top right of the reader letter. In writing the date the name of the month
cannot be abbreviated or written in numbers. Must be clear and complete. In
writing dates are divided into two types, namely using the style of writing
British Style and American Style. Example:
· British
style
08th December 2011
British style writing style is the same as the date writing
style in Indonesian style. It's just that the British style adds suffix numbers
such as 1st, 2nd, 3rd, etc. The date position is located on the top right of
the letter.
· American
style
September 07, 2011
Date writing style American style month name is placed in
the starting position followed by the date ending in comma and year. Date
position is located on the top left of the letter.
3. Number of Letter
The letter number
includes the serial number of the letter, letter code and year number.Example
:
Number : 026/D2/2006
Number : 121/OSIS/I/2007
4. Subject Line
The letter means the problem or case the letter is talking
about. The matter itself means 'case', 'matter', 'affair', or 'event'.
Regarding making the recipient of the letter easier to find the purpose of the
letter, such as Invitation, Apology, and so forth. This is an optional part of
the business letter, meaning we can list it or not. Writing the subject using
British Style: Subject is placed between salutation and the contents of the
letter. Example:
Dear Mr. Wilson
Subject : Order No. 123
With reference to the above order, .....
5. Attachment
Attaching means including something with another. The
attachment is an explanation of the number of documents included in the letter.
Thus, if the document is one sheet, then one sheet must be mentioned; if the
document consists of one file, we need to state one file. If this attachment is
inserted, the sender needs to notify the recipient by writing ENC., Enc., Or
enc.
Example :
Attachment : one paper
Attachment : two papers
6. Insert
Address
Contains the name and address of the destination, located
at the top left of a letter. Usually in writing Inside Address other than the
name and address of the recipient, also includes the full name along with the
position and postal code and destination country. If you are not sure who
(name) the letter is intended, do not empty it, but try to use its position,
such as "Director of Human Resources". Example:
7. Salutation
The opening greeting is located under the address and
before the contents of the letter. serves as the opening greeting or author's
respect. The opening greeting is written on the left. The first letter of the
first word is written in capital letters, while the other word is written in
lowercase letters. In this section, the term used is "Dear Mr./Mrs./Ms.
(last name of acceptance) ", for example" Dear Mr. Fathoni ".
But if the recipient's name is unknown, write the name of the department, for
example "Dear Director of Department of Human Resources". Give the
distance between the opening greeting and the contents.
For business partners who are already familiar with each
other, they usually write with "Dear Sue". The use of punctuation
marks on salutation using British Style is written without punctuation
(semicolon or comma) and in American Style using a colon.
Dear Mr. Krisman => example in British Style
Dear Mr. Krisman: => example in American Style
8. Body
of Letter
The contents of the letter are the most important part of
the entire letter. This is because the part is a container of all the issues
that the writer wants to convey.
a. Opening
Opening sentences are usually an introduction and often
refer to the previous letter relating to the same problem, serving as an
introduction or introduction to the subject matter to be conveyed. In this
case, references or letter numbers are very important. Usually, the opening
sentence starts with phrases like "thank you for your letter ...",
"together this ...", "with regard to ......".
Here are some examples of opening opera often used.
1) We hereby let you know that ...
2) We hereby declare that ...
3) With this letter we explain that ...
4) With this letter we convey that ...
5) I would like to ask you for help ...
6) We are very sorry to say that ...
7) I am sending this to you ...
8) We send this letter ...
9) Based on a circular letter, we hereby assign ...
10) With regard to ..., we ask you to ...
Because of its function as an introduction, not a few
authors ignore this section. The author goes straight to the contents. Here's
an example:
1) We inform you that on June 16, 2005, all
department heads must conduct a budget meeting. Therefore,….
2) The Chair of the Indonesian Language and
Literature Education Department, FPBS, Indonesian Education University, gives
the task to ...
b. Message
This paragraph is a place to accommodate the main purposes
of the letter writer. Because of that, it could be the contents of more than
one item if the author's intention consists of two or more. Each content zone
holds one main purpose with the aim that readers can understand it more easily.
Content must be related to the opening paragraph. In other
words, what is stated in this paragraph must be related to the introduction
presented earlier in the opening paragraph. For this reason, the content with
the opening paragraph requires conjunctions such as in connection with the
above, with regard to the above, or relating to it.
c. Closing
Like the opening, closing is often a single sentence. The
closing is used to re-establish the atmosphere of politeness. The closing is
also used to show the actions or steps that the writer wants to do in the
future. The closing generally contains a thank you or expression of
appreciation. Example:
1) Thank you for your
attention.
2) We thank you for your
attendance at our event.
3) We hope that you will
be present at the event.
9. Complimentary
Close
This section as a sign that your letter has been completed,
usually ends with writing "Sincerely", "Sincerely yours",
"Thank you", "Best regard", and so forth. There is a comma
at the end of the closing and only the first letter uses capital letters. Give
3-4 lines between the cover and the name, which will be used for the signature.
10. Position Name
The sender of the letter is the person who wrote or who
delivered the letter. In a business letter it will be better if the sender's
name is equipped with a personal identity, namely the position, employee's
master number, and stamp. Example: Director of PT. ABC
11. Signature
In the form of the author's signature located on the lower
right side of the letter reader as a form of accountability.
12. Name of The Writer
Identification
Listed below the signature with the initial letter written
in capital letters, without parentheses.
13. Enclosure or Copies
The writing of this section copies the function to explain
other parties or agencies that get the letter. Usually we find the words
"cc"
Example:
Enc.
cc.President Director
cc.President Director
14. Page
of Letter/Initial
a. Head of Letter
(Letter Agency)
b. Neck Letter (Letter
Identity)
c. Letter Body
(Explanation of Letter)
d. Foot Letters (Letter
Source)
At the bottom left of the letter is often found
abbreviations or initials, for example Jk / AJ. The initials are the names of
letter abbreviations and typists. For example, for Jk, the initials of the name
of the conceptist named Joko and Aj are the initials of the typist Asep juanda.
The inclusion of such initials is sometimes considered
important as an identification if one day there are certain parties who need
them. For example, if the letter is wrong or unclear, the official who signed
the letter can contact the person whose initials are listed in the letter.
Thus, the initials are useful for internal purposes. Therefore, the initials
should be simply abbreviated.
Komentar
Posting Komentar